GROW
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Who does what in GROW

A short tour of the roles, of what the tool does and of how an internship runs from beginning to end. Meant to be read while you click around yourself.

The roles

Everybody looks at the same dossier, but not at the same part of it. That difference is the role.

Student

The intern. Owner of the self-assessment and of everything about their own internship in the tool.

  • Fill in the internship company and choose whether the logbook is kept in GROW or on a blog of their own.
  • Invite the company mentor by e-mail address, and pick the internship supervisor from the teachers of the Canvas course.
  • Rate themselves per competence from 0 to 5, with a note per competence and a reflection on strengths and points to work on.

Not: Of the supervisor, the student only sees what is released per competence. The mark appears with the final judgement.

Internship mentor

The supervisor at the company. Confirms and supplements from the work floor.

  • Read the self-assessment and put a note of their own next to it, per competence.
  • Write a reflection on strengths and points to work on as the company sees them.
  • Follow the logbook of the student.

Not: The mentor does not rate and does not mark. What the supervisor writes stays hidden unless they release it.

Internship supervisor

The KdG internship supervisor. Decides the verdict on their own students.

  • Pick a level per competence and write a note that stays inside the school by default.
  • Decide per competence, separately, whether that rating and that note become visible to the student and the mentor.
  • Freeze a moment. What is frozen no longer changes, and the next moment opens as a copy of it.
  • Give the mark out of 20 and the final judgement, with an internal note that never leaves the school.

Not: The dossiers of colleagues stay closed, unless access to colleagues students is switched on for that academic year.

Internship coordinator

The internship coordinator. Everything a supervisor can do, but across the whole academic year.

  • Open and correct every dossier of the year, including a colleagues.
  • Manage academic years: target dates, the number of interim moments, access to colleagues students and the final assessment document.
  • Link and synchronise the Canvas course, and edit the texts in the tool.
  • Lock an assessment once everything is settled.

Not: Managing accounts and roles stays with the administrator.

Programme management

Programme management. Looks across the whole programme.

  • Read every dossier of the academic year, including the rating and the mark of the supervisor.
  • Follow the progress of the whole year at a glance.

Not: This role changes nothing. It only reads.

Administrator

Technical administrator. Makes sure the right people hold the right role.

  • Search users, give someone another role, add a staff member or deactivate an account.
  • Enter their own Canvas token, the one GROW reads the course lists with.
  • Everything an internship coordinator can do.

Not: Not even the administrator touches the super administrator. That one account cannot be deactivated or given another role, and nobody edits their own row.

What the tool does

Assessment moments

An internship consists of moments: one or more interim ones and a final one. Every moment keeps its own ratings and notes, so months later you still see exactly what stood there halfway.

Freezing

A frozen moment is final. The next one opens as a copy of it, so the growth shows up next to what stood there before. This is what the previous tool was missing.

Gateway and core competences

Eight competences, split into gateway and core. The gateway competences have to reach level 3. If one stays below, the internship is not passed, however strong the rest is.

Releasing per competence

The rating and the note of the supervisor stay inside the school by default. The supervisor releases them per competence, separately, to the student and the mentor, and the screen says when there is nothing to release yet.

Logbook or blog

The student keeps a logbook in GROW, photos included, or links a blog of their own. That is a choice per internship.

Canvas connection

Students and teachers come out of the Canvas course of the academic year. Every administrator uses their own Canvas token for that. A synchronisation creates the missing accounts and dossiers and never takes anything away.

Invitations

A company mentor does not work at KdG and therefore does not sign in with Microsoft. They get an invitation mail with a link to choose a password themselves. That is the only way such an account comes into being.

How an internship runs from beginning to end

  1. 01

    The coordinator sets up the academic year

    Target dates, the number of interim moments and the Canvas course per language. After a synchronisation every student is in the list, with an empty dossier.

  2. 02

    The student fills in the internship

    The company, logbook or blog, inviting the mentor and picking the supervisor from the teachers of the course.

  3. 03

    The student rates themselves

    Eight competences from 0 to 5, with a note per competence and a reflection on strengths and points to work on.

  4. 04

    The mentor supplements

    From the company, next to the self-assessment. The mentor confirms or qualifies what the student wrote.

  5. 05

    The supervisor judges and freezes

    Their own rating and notes, released or not, and then the interim moment is frozen. The final moment opens as a copy of it.

  6. 06

    The final judgement

    The supervisor gives the mark out of 20 with a motivation and freezes the final moment. The coordinator locks the assessment once everything is settled.